Frequently asked questions

Diamond Crest Girl Scout Day Camp is an all-volunteer-run day camp and is held at a San Mateo County park. Our camp has been in operation for many years and is rich in traditions and  has welcomed girls for several generations.

All applicants are welcome and are admitted by the criteria listed in our Admissions Policy. Our campers will travel to and from camp each day by bus . 

At Diamond Crest Day Camp, your camper will have the opportunity to make new friends while reconnecting with “old” friends all while experiencing the Girl Scout mission which is to build girls of courage, confidence and character who make the world a better place.   At camp, your child will gather with their unit in their assigned camp site area and participate in activities ranging from games and storytelling to camp skills and arts and crafts.  Each day will be very busy and as evidenced by her appearance at the end of the day!  
Each day will vary, however all days will include

• A warm greeting by their Unit Leaders
• Songs and frivolity 
• In-Unit activities throughout the day
• A gathering time to enjoy either a lunch they have brought from home or food cooked with their unit.

At Diamond Crest Day Camp, many of our volunteers come to camp year after year to make new friends and reconnect with “old” friends.  These volunteers are dedicated to making your camper’s day camp experience a healthy and positive growth experience while always maintaining a playful atmosphere of friendship.

This opportunity is open to all adults (age 18 as of the beginning of camp), not just Girl Scout Leaders. Volunteers are required to complete training before camp. 

If you are not registered with Girl Scouts for the current school year, please register with Girl Scouts of Northern California at link Diamond Crest Day Camp 56102 BEFORE registering for camp as an adult volunteer.

• Under JOIN THIS TROOP, Click the + button under Adults
• Click on Login (top right corner)
• Click either "LOG IN" to register or "Don't have an account? Sign up now"
• If you have a question or problems, call GSNorCal at 1-800-447-4475, select 0 - if no one answers, please send an email to Cecilia at cthomson@gsnorcal.org.  

Example staff training schedule:

• Outdoor Cooking: late April at a local park
• Kickoff: April in-person or virtual
• Level: April in-person or virtual
• Program: May in-person or virtual
• Make Up: mid-July or one week before camp on Zoom (if you have missed a training)
• Bus Check Off People (COPs): mid-July 16 in-person or virtual
• Bus Leads: mid-July in-person or virtual
• Final Training On-Site: day before first day of camp from 9:30 am-12:30 pm in person Huddart Park Oak Area
• AIDE Training - day before first day of camp 9:30 am-12:30 pm in person at Huddart Park Oak Area
• Child Abuse Mandated Reporter Training (for all adult volunteers; take every 3 years) – online through the GSNorCal gsLearn (or your employer)

If you are interested in volunteering at camp, please register yourself as Adult Staff and fill out the registration forms. Our Volunteer Coordinator will contact you soon! Please also register with GSNorCal and become a registered and screened Girl Scout Volunteer. List of volunteer roles are on the Day Camp page.

• Volunteers are required to complete 18 hours of training (6 hours credit for returning staff). Please submit the  Diamond Crest Day Camp Training Log once you have completed training dates and online options to fulfill this requirement.
• All staff must also be approved Girl Scout volunteers who have passed a Girl Scout Council background check.
• If you are already a registered Girl Scout for this year, please log into MyGS and add the Role of "Day Camp Crew" for Diamond Crest Day Camp 56102. If you have issues, please call council at 1-800-447-4475.
• If you are not a registered Girl Scout for this year, please register with Girl Scouts of Northern CA and complete the Volunteer Screening. If you have any trouble, please call GSNorCal at 1-800-447-4475

Children of Staff are given priority for registration.

Camp is discounted for all children of staff. Child of Staff Discount Fees:

• Full time (7 days at camp): ~70% discount per Girl Scout camper
• Part time (4 days at camp): ~40% discount per Girl Scout camper
• Outside Volunteer (shopper, COP, etc.): ~20% discount per Girl Scout camper

Transportation to and from camp will be provided on buses. Bus stops are located at several local schools and community centers in Belmont, San Carlos and Redwood Shores. Depending on the number of buses we need and school district use policies, some traditionally-used bus stops may not be available. We appreciate your flexibility.

• Buses leave between 8:00-8:20am and return between 3:30-3:50pm each day, depending on local traffic conditions.
• All staff are strongly encouraged to take the bus to and from camp, unless they need to be at camp before the buses arrive.

For COVID safety, the most up to date CDC and GSNorCal guidelines will be followed.

You may include up to 3 people (in addition to listed Parents/Guardians) in the Carpool/Pickup section of the registration form as authorized pickup persons (this allows for up to 5 people including listed Parents/Guardians!). All changes to this form must be made before June 30 of the camp year, to allow time to generate paper reports.

If you need to add a pickup person after June 30, please print and fill out the Pickup Authorization Form, with signature and date, and hand it to your Bus Lead in the morning.

Planned Early Pick-Ups:      

• Please print, fill out, and sign the Diamond Crest Day Camp Attendance Exception Form and hand it to the Bus Lead during drop-off     
• Remind your camper in the morning that you (or someone you have authorized) will be picking them up early – the camper will be escorted to the Attendance Table at the designated time.   

Unplanned Early Pick-Ups:  

• Sign your camper out at the Attendance Table in the OAK AREA, then the camper will be brought there.  

ALL Early Pick-ups: Please go to the Attendance Table in the OAK AREA by 2 pm to pick up your child. A driver’s license will be required for identification, and the adult must be on the camper’s Pickup Authorization List.     

• If you send someone in your place who is not on the camper’s Pick Up List, either send a signed Pickup Authorization Form or be available at the phone number you provided to camp, as you will need to give phone authorization.  In addition, your  authorized adult will need to provide their driver’s license for identification.

If you know this in advance, please print, fill out, and sign the Diamond Crest Day Camp Attendance Exception Form and hand it to the Bus Lead in the morning.     

If you do not know this in advance, please contact your camper’s Unit Leaders to let them know.

Your child’s health and safety are of utmost importance to us!  Before camp begins you will be given the opportunity to supply us with your camper’s health information.  Please be thorough and send an update if necessary – we read through all health information and will contact you before camp begins if we have any questions.   During Day Camp, your camper will participate in various activities supervised by our trained volunteers; and you can be assured that we operate according to the Girl Scouts of Northern California’s strict standards for health and safety. Qualified health personnel are present at all times at camp and a trained first aider will accompany the campers to off-site activities.  We ask that campers remain at home for a minimum of 24 hours following a sickness involving fever, vomiting, and/or loose bowel movements. 

We continue to assess COVID-19 Guidelines and how they will affect our 2024 GS Day Camp offering. Parts of Day Camp may look different as we continue to align with using best practices recommended by the CDC and GSNorCal.

Please see the Girl Scouts of Northern CA COVID-19 Guidelines for the most up to date information. 

• A camper should not come to camp if they have Covid symptoms, test positive for Covid, or if a member of their household has Covid.
• See the GSNorCal Covid Policy for isolation guidelines if your camper is exposed to Covid, experiencing symptoms, or tests positive for Covid.
• All participants should wash their hands frequently, especially after using the restroom and before eating.

All participants are required to sign the following waivers as part of the registration process:

• "By allowing your child to participate in Girl Scout activities and events: a) you acknowledge that an inherent risk of exposure to COVID-19 exists for any in-person activity, including meetings, activities, events, and trips, and b) you are voluntarily assuming all risks related to exposure to COVID-19 and agree not to hold Girl Scouts of Northern California or any of its directors, employees, agents or volunteers, liable for any illness or injury."
• "I hereby give consent for the participant to be tested for the COVID-19 virus while participating at camp by a Camp First Aider, using an over the counter test, should the participant become ill or exhibit COVID-19 symptoms. If permission is not given for COVID-19 testing, I agree to pick up the participant as soon as possible after the First Aider has contacted me."

Please note that Girl Scouts of Northern CA requires that all Day Camp participants (campers and staff) are fully vaccinated according to the California Immunization Requirements to enter public school. For more information and answers to frequently asked questions, please see the GSNorCal Immunization Policy FAQ. 

All participants are required to upload their immunization history before camp each year.  When naming the file for upload, please use a simple file name, without using any special characters. The Diamond Crest Day Camp Health and Safety Manager must review all immunization forms before camp. Campers and staff who have not uploaded their immunization history before camp will not be allowed to attend camp.  If the participant has a medical issue that prevents them from being vaccinated, please complete and submit the Immunization Exemption Form, which must include an attached note from a physician confirming the medical exemption, to GSNorCal and upload the completed form in place of the Immunization History on your Active account after registering.

 For "Emergency" type medications such as Epi-pens, Inhalers, and other emergency devices:

• Campers entering up to 3rd grade: Epi-pens, Inhalers and other devices should be placed in a ziplock bag with camper’s name, phone number, and unit number written on it.  A copy of the allergy action plan (or directions from camper’s doctor) should also be placed in the bag.  Campers should bring the bag to camp each day in their backpack and provide it to their Unit Leader during camp.  At the end of the day, the Unit Leader should return it to them for the ride home.  When you receive your camper's unit assignment, reach out to their specific Unit Leader to make sure they are aware your camper is bringing medication to camp, so you can review specific instructions with the Unit Leader.
• Campers entering 4th grade and higher will keep their own epi-pen, inhaler, or other emergency device during the day, but will need to be reminded to keep it with them if the unit leaves the area they are normally assigned.

Other "non-emergency" medications with doses that should be taken during camp should be turned into the nurse each day with instructions as to how the medication should be used.  This includes medications such as cough syrup, antibiotics, pain relievers, etc.  The medication should be placed in a bag with the camper's name, phone number, and unit number.

“Girl Scouts is proud to be the premiere leadership organization for girls in the country. Placement of transgender youth is handled on a case-by-case basis, with the welfare and best interests of the child and the members of the troop/group in question a top priority. That said, if the child is recognized by the family and school/community as a girl and lives culturally as a girl, then Girl Scouts is an organization that can serve them in a setting that is both emotionally and physically safe.”

“These situations are rare and are considered individually with the best interests of all families in mind. Should any girl requiring special accommodations wish to camp, GSUSA recommends that the local council makes similar accommodation that schools across the country follow in regard to changing, sleeping arrangements, and other travel-related activities. With respect to volunteers, Girl Scouts welcomes both male and female adult volunteers and has developed appropriate safeguards regarding roles and responsibilities to ensure that girls receive the proper supervision and support.”

Please save your original payment receipt, emailed by Active, for tax deduction information. Our Tax ID is on the receipt emailed to you by Active when you registered. 

• How much does camp cost?
  • 2024 Pricing: 
    • Campers entering grades 1-6 and AITs - $626
    • AIDEs - $380
    • Boys/Pixies (children of staff only) - $124
    • Adult and Junior Staff - no cost
  • Cost of camp includes bus transportation to and from camp, location fees, activity and craft supplies, archery for 5th grade units, horseback riding for 6th grade units, lunch on cookout days, and food for overnights Tue 7/30  and Wed 7/31. 
  • Campers of full-time and part-time volunteers pay a discounted fee (see above under Volunteering).

Yes! Financial assistance is available through Girl Scouts of Northern California. Please indicate your interest in receiving information about financial aid by checking the box on your registration form.

Yes! Girl Scouts of Northern California “Fall Sale/Cookie Rewards” may be used to pay camp fees. Please send an email with the following  information: parent's name and phone number, camper’s first and last  name, all the numbers on the card (front and back) and the dollar amount  of the credit. Send this information to campfinance@diamondcrest.org.

Yes!  Deposit is required electronically as part of the registration system. If you would like to pay the remainder of your balance by check, please email campfinance@diamondcrest.org for instructions. 

Cancellations must be submitted through your Diamond Crest Daycamp  Active account. 

• Switch to Current & Upcoming on Home page.  
• Locate the registration and click Cancel.  
• Review cancellation and refund details.  If there is any unpaid Remaining balance for the purchase, then it is deducted from the Refund total and NOT refunded to the participant.  
• Click Confirm. 
• Fees below are per participant:
  • Prior to June 30: Full refund, less the $25 non-refundable registration fee.  
  • After June 30: No refund. Please email diamondcrestgsdaycamp@gmail.com as cancellation through Active is not available.

Diamond Crest Day Camp is an entirely volunteer-run organization - not a single person is paid to run this camp.  As soon as registration closes, we start making plans and purchasing supplies for camp, and some of those plans include non-refundable expenditures.